Best Office Coffee Maker

Early morning caffeine can keep employees functional and happy.

This is why coffee makers have become an office staple, but it’s the task of choosing the best appliance that can be intimidating.

Several factors like the quality of coffee produced, programmability, self-cleaning options, and budget come to play.

In this article, we’ve compiled a list of the best office coffee machines to let your workforce enjoy their morning cup of joe that’s nothing short of the best.

What Office Should Consider Getting a Coffee Maker?

To put it simply: every office should embrace the coffee culture, which is precisely why they should buy a coffee maker.

Not only will this help employees reach work on time as there won’t be any need to visit Starbucks, but it will also boost their productivity and creativity throughout the day. 

Whether it’s finding solutions to problems or brainstorming new ideas, everything is much better with a hot cup of flavorful coffee!

What are the Different Types of Office Coffee Machines?

One of the main reasons why buying the best coffee machine for office use is time-consuming is because of the variety available. There are different types of coffee machines that offer different capacities and functions.

Manual Office Coffee Machines

These are most appropriate for larger offices where everyone has specific caffeine tastes. The coffee makers can be fine-tuned for higher customization according to individual preferences. But yes, preparing coffee on these machines takes a little longer.

Automatic Office Coffee Machines

Perhaps the most practical option when it comes to an office, automatic coffee makers have a one-touch operation and saves a lot of time. The employees don’t have to spend any time doing grinding or frothing.

Bean-to-Cup Office Coffee Machines

These produce some of the most authentic joe that your employees are sure to enjoy. Consider them as automated baristas with robotic speed. The depth and flavor of brewed coffee is definitely one of the best. 

Single Serve Office Coffee Machines

Single serve machines are best for a smaller workforce that has limited space. These are very easy to operate as well as clean.

Usually, pod coffee makers also come under single serve coffee appliances. This type of coffee maker is fast and can brew different variations of coffee easily. However, pods can be a bit expensive as a result of which makes it more suited for higher budgets. These aren’t good for the well-being of the environment as well.

Pump Office Coffee Machines/ Espresso Machines

If your employees prefer espressos over regular coffee, investing in an espresso machine would be wiser. While these might take a bit longer, the taste more than makes up for it.

Filter Office Coffee Machines

Filter office coffee machines work best for small offices where employees with tight schedules would rather indulge in an American-style black coffee without having to wait.

Features to Look for When Buying an Office Coffee Machines

To ensure that you choose the best machine for your office, you only need to remember a few pointers.

Total Capacity

Answer the following questions:

  • How many employees are there in your office?
  • Are you planning on growing your workforce?
  • How many people are likely to brew coffee at the same time?

You see, when determining the right capacity, having a long-term approach becomes important. 

At the same time, it’s always better to choose a more powerful model to a less powerful model as it will help the coffee maker withstand any extra load.

Taste of the Coffee

You’ll be shocked to learn the number of coffee makers available on the market that might look very fancy, but in reality, prepare really bad coffee.

Hence, to avoid this problem, you should read customer reviews before making any purchase. You can also ask your favorite barista for suggestions. Remember, as several people are going to use the machine, you need to be extra vigilant to buy a versatile device.

Ease of Maintenance

Your main aim should be to buy the best coffee machine which has a self-cleaning option or is at least easy to clean.

A coffee maker that needs to be cleaned frequently will only be a pain for your employees and you. Also, ensuring that maintenance is easier will prevent your staff from wasting precious minutes cleaning and flushing containers.

Budget

Office supplies always have a fixed budget that needs to be adhered to. 

What you need to do is ascertain that the budget for a coffee maker isn’t too stringent as if you end up with a bad appliance, it will eventually be a waste of money and effort.

Instead, try to get a commercial-grade coffee machine that can last for several years and actually make good cups of coffee.

Flexibility

It would be better to buy a multifunctional machine that can work with different types of coffee since it’s not very common for multiple people to share the same caffeine tastes.

However, exceptions exist. 

If your employees somehow have the same tastes, you can opt for specialized coffee makers as well.

How to get Better Coffee from an Office Coffee Maker?

Even if you manage to purchase the best coffee maker available on the market, you need to be aware of the right way to operate the machine. 

Luckily, most of the appliances come with a detailed user manual that will help you (and your employees) get a better understanding of the dos and don’ts.

But, there are also a few general practices that work for every device. Here are a few tips to help you enjoy the best coffee possible on your coffee machine.

Heads up: it’s all about consistency!

Using a Clean Office Coffee Maker

Make sure that the appliance is clean before you start brewing. Not only is this important for ensuring better taste, but leaving it dirty will only attract mold and bacteria that might cause health and hygiene problems.

Just rinse the coffee pot with water and wipe it down using a rag cloth. This will eliminate any aftertaste in your coffee. 

Using Good Water

It really isn’t possible to enjoy a good cup of joe if the quality of water that you put into the pot is bad. Hence, it would be advisable to use filtered water or water that comes from the water cooler.

A filtration system can also be attached to a water line if your coffee machine is hooked to the direct line.

Measuring the Coffee Grinds Correctly

Measurement is essential so that you don’t end up adding too much coffee or too little coffee. In the case of the former, you’ll end up with a bitter brew, while the latter will give you a weak and insipid beverage.

You can use a scale to weigh the grinds to avoid any risks. Also, once you’ve used the machine consistently, you’ll get a better idea about the measurements.

Pay Attention to the Details

Remember, optimal brewing is the only way to enjoy good coffee. Don’t try to rush the process as it’ll only end up with you getting a weak cup. 

Pay attention to everything that you add and the settings you choose to get the best coffee to kickstart your day.

5 Best Office Coffee Makers Available on the Market

BUNN VPR-2GD 12-Cup Pourover Commercial Coffee Brewer

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It’s best for businesses to buy a commercial-grade coffee maker that not only has a higher capacity but can also handle the load of several people using it during different times of the day.

Case in point: the BUNN VPR-2GD 12-Cup Pourover Commercial Coffee Brewer.

This coffee maker can brew 3.8 gallons of coffee per hour and is also very easy to use. Simply pour water in the water tank, and press the button. You don’t require any plumbing, as it can be plugged into an electrical socket directly.

Talking about durability, you’ll be pleased to know that this coffee machine is made out of stainless steel. It has a polished black exterior that makes the surface smooth and easy to clean. A splash guard panel is also fitted to the machine to protect users from hot liquid splashes.

Furthermore, it weighs 24 lb which makes it portable. Hence, it can be carried along for office parties, picnics, and gatherings.

However, there are a few caveats.

This machine can get a little noisy. Also, there might be times when the coffee has a slightly metallic taste.

Even so, considering the ease of operation and the serious capacity to produce one of the office coffee, the BUNN VPR-2GD 12-Cup Pourover Commercial Coffee Brewer is a wise investment for sure.

For more Bunn coffee makers, check out our guide on the best bunn coffee makers here.

PROS:

  • Stainless steel internal construction
  • Easy to use
  • Pumps 3.8 gallons of coffee per hour
  • No plumbing required
  • Portable
  • 12-cup capacity
  • Durable and efficient coffee maker
  • Great drip coffee taste

CONS:

  • Noisy operation
  • Larger footprint
  • Coffee can have a metallic taste at times

Hamilton Beach 40540 Brew Station 40-Cup Coffee Urn

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The Hamilton Beach 40540 Brew Station 40-Cup Coffee Urn can easily meet the coffee needs of medium to large-sized offices thanks to its ability to prepare 40 cups of coffee at one go.

This is an innovative coffee urn that is simple to use and can deliver exquisite-tasting coffee that is rich in flavor and depth. After all, office coffee machines should help cure headaches of employees and office staff – not give one.

This ungraded coffee urn from Hamilton Beach has one-hand dispensing and comes with a removable coffee filter that is dishwasher-safe. It also doesn’t need any paper filters. Another convenient feature of this coffee-brewing device is the clear water level markings with an easy-to-clean design.

Past customers have reported issues with the one-hand dispensing bar, and the machine has a tendency to stop working randomly. Also, the metal part of the appliance tends to get very hot which gives the manufacturer another problem to work on. 

It has a dual heater system that keeps your beverage hot and fresh without overcooking it, while the indicator light will notify you whenever your coffee is ready.

This office coffee maker can offer you everything you would need – excellent brewing, keeping your beverages hot for extended periods, larger capacity, and durability to withstand everyday use.

No wonder, the Hamilton Beach 40540 Brew Station 40-Cup Coffee Urn is a constant feature on the best coffee machines list.

PROS:

  • Durable construction made with premium quality metal
  • One-hand dispensing bar
  • Dual heater system
  • Comfort-grip handles make portability easy
  • Keeps coffee hot for longer
  • LED indicator lights

CONS:

  • Dispensing bar has inconsistent performance
  • Not compatible with the paper filters or Styrofoam cups
  • Metal part of the coffee urn tends to become very hot

Keurig K155 Office Pro Commercial Coffee Maker

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Keurig is already a global leader that is renowned for manufacturing efficient brewing systems. And, as one would expect, the Keurig K155 Office Pro Commercial Coffee Maker delivers the same efficiency that can take care of the individual caffeine needs of the employees without the steeper price tag.

It has been designed to suit small office spaces where staff members can enjoy a good cup of coffee consistently. In fact, this versatile appliance lets you prepare tea and other hot chocolate drinks in addition to the 18 cups of coffee.

The Keurig has a 90-ounce removable water reservoir that is easy to use and clean. You also get a pour-over system that helps to pour water into the water reservoir through an opening at the top.

This coffee maker is very user-friendly as well due to its full color and a highly interactive LCD touchscreen. It also has an auto-shutoff facility.

It offers four different coffee sizes: 4, 6, 8, and 10 ounces. The brew strength customization allows you to choose the coffee strength – mild or strong – according to your tastes and preferences.

Lastly, the Keurig has an in-built drain and move feature that makes it easy to drain the water tank and remove it whenever the coffee maker needs to be moved.

PROS:

  • 90-ounce water tank
  • Full color, LCD touchscreen
  • Four brew sizes
  • Provides coffee strength customization
  • Has a drain and move feature
  • Can make drip coffee within a minute
  • Auto on/off feature
  • Quiet brew technology for silent operation
  • Suitable for beginners and pros

CONS:

  • K-pod brewing can be a little messy
  • Water tank needs to be adjusted frequently
  • Water reservoir has to be cleaned regularly
  • Not compatible with direct water line plumbing

Jura 15097 E8 Automatic Coffee Machine

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The Jura 15097 E8 Automatic Coffee Machine is yet another coffee-making appliance specially designed for offices and other commercial establishments from the Niederbuchsiten-based Swiss company, Jura.

There are several reasons why you can consider buying this office coffee machine, but the fact that it’s fitted with some really efficient technologies makes it a solid contender when it comes to coffee brewing.

The appliance’s Fine Foam Technology can create air milk foam, while the automatic filter detection helps maintain the right water-to-coffee ratio.

It has a very sophisticated design and a compact footprint, with a large 64-ounce water tank. Adding to the versatility is its ability to prepare 12 different specialty coffees that include cappuccino, espresso, macchiato, latte, and flat white. 

Of course, you need to do a little programming and customization to enjoy these specialties. Eventually, however, the automation will become easy to understand and use with the one-touch operation.

You get both text and graphic information through the TFT display. There are also cleaning and maintenance problems to help increase the longevity of the appliance, but a bit of cleaning is still required.

The coffee maker uses the patented Pulse Extraction Process Technology and the Intelligent Pre-Brew Aroma System. Both of these considerably enhance the taste and flavor of the coffee. Moreover, the single boiler system and coffee grinder help brew coffee faster.

PROS:

  • Pulse Extraction Technology optimizes coffee bean extraction
  • 64-ounce water tank
  • 18-bar pump
  • 6-level Aroma G3 grinder
  • Can get the right water-to-coffee ratio easily
  • Creates air milk foam for milk-based coffee
  • Efficient single boiler system
  • Provides 12 different kinds of coffee

CONS:

  • Expensive
  • Not very quiet
  • Bit difficult to clean

Cuisinart DCC-3200P1 DCC-3200CP Perfectemp Coffee Maker

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It’s important for office coffee machines to be programmable and have self-cleaning features – something which the Cuisinart DCC-3200P1 DCC-3200CP Perfectemp Coffee Maker delivers.

In addition to this, you can brew authentic-tasting joe using the intuitive user interface. It has a capacity of brewing 14 cups of coffee, which certainly could’ve been better considering the competition, but it isn’t a deal-breaker.

We’ll suggest this coffee maker for commercial establishments that have a lower number of employees. So, if you own or work in a company that has a bigger workforce, you can try out the other options for better efficiency.

You can also pre-program the brewing if you want to wake up to a hot pot of coffee every morning. 

There’s also enough flexibility when you consider the two brew strength options: standard and bold. The coffee maker automatically adjusts the passing of steam through the coffee grounds according to your preference.

The self-cleaning mode ensures that cleaning is a breeze. Neither do you need to disassemble nor deep clean – everything is taken care of. The appliance’s steady-temperature carafe heating elements (which is also fully insulated) also increases the functionality. 

When you take into account the features and durability offered, the Cuisinart DCC-3200P1 DCC-3200CP Perfectemp Coffee Maker offers good value for money always.

PROS:

  • Good price to feature ratio
  • 14-cup glass carafe capacity
  • Stainless steel construction
  • Easily viewable water window
  • Adjustable carafe temperature
  • Brew strength control
  • Self-cleaning option
  • Affordable
  • 24-hour programmability

CONS:

  • Doesn’t have a coffee grinder
  • Coffee ground capacity is insufficient compared to brewing capacity
  • Larger footprint
  • No brewing temperature adjustment
  • Lower hot plate quality

The Final Verdict: What is the Best Office Coffee Maker?

After reviewing our top five choices, we concluded that it was the Jura 15097 E8 Automatic Coffee Machine that scored a little higher than the rest.

This coffee maker ticked all the right boxes: large 64-ounce capacity, compact size, efficient programming and customization, ease of maintenance, and higher durability.

In addition to this, the appliance can easily prepare 12 different kinds of coffee. From cappuccino to latte to espressos – the coffee maker can cater to everyone’s specific tastes. 

What’s more, is that it also comes with a grinder and a host of modern technologies to make the brewing process easier and effective.

While the total cost of this coffee machine is on the steeper side, you should still consider giving this appliance a shot if you can, due to the excellent features and quality it offers.